SCREEN THE SUMMIT

WHAT IS A SUMMIT SCREENING SITE?
Screening Sites are remote, independently organized centers for engagement with the Creative Time Summit. Since 2011, a global network of nearly 300 organizations, universities, and cultural institutions have hosted screenings of the Summit everywhere from Melbourne to Kathmandu, expanding our audience to new corners of the world. Sites enable audiences to experience the Summit together and discuss the issues presented during the conference in their local contexts. Sites are encouraged to bring in local speakers and organize other live components such as moderated discussions, workshops, artist projects – the sky’s the limit! Each site has the freedom to structure their events in any way they see fit, but they must screen a portion, or the entirety of the Summit.
 
WHO CAN SCREEN THE SUMMIT?
Any individual, organization, or university with an internet connection can stream the Summit. We believe that watching the Summit as a community enhances and deepens the experience, so we encourage you to make your screening a public event.
 
WHAT DO I NEED TO DO TO ORGANIZE A SCREENING SITE EVENT?
While each event will have different needs, we encourage all Screening Sites to do the following:
 
– Locate and secure a venue to host the screening and any other programming. We suggest somewhere with comfortable seating, a projector and speakers, and a space to host a conversation afterwards.
 
– Designate one point person to oversee the screening and another individual to facilitate social media conversation throughout your event.
 
– Promote your event and conduct outreach to local audiences. Get people excited to take-part!
 
– Organize documentation of your event and share it with Creative Time. We’d love to share your event with our audiences!
 
In keeping with Creative Time’s Commitment to Universal Human Rights and Free Expression, we do require all screening sites to join us in upholding these high standards. The ideas expressed at the Summit are meant to be shared broadly, but due to practical constraints we can neither monitor nor speak to the specific ethics and values of the sites listed.
 
I LIVE ON THE OTHER SIDE OF THE PLANET, DOES MY SCREENING HAVE TO BE LIVE?
While we encourage Screenings Sites in Eastern Standard Time (EST) to screen the Summit live in order to maximize opportunities for social media dialogue, you can absolutely still screen the Summit after it happens, or choose to show selected presentations if the time difference is an issue. Should you choose to take this approach, we recommend screening presentations by our Keynote speakers (indicated in a program that will be provided to you) as they will address the themes and issues at the heart of the Summit most comprehensively.
 
HOW TECH SAVVY DO I NEED TO BE TO SCREEN THE SUMMIT?
The technology for screening the Summit is generally accessible. It’s as simple as connecting a projector to a computer with speakers and a reliable internet connection. Come event day the stream can be viewed directly from our Summit home page.
 
For those not screening presentations live, you will be able to access the full, unedited continuous stream after it airs on the Creative Time website.
 
HOW MUCH DOES IT COST TO BE A SCREENING SITE?
Streaming the Summit online is totally free. Of course, there may be individual costs of securing a venue, inviting speakers or other programming, but that is entirely up to the host!
 
HOW MUCH DO I CHARGE FOR TICKETS?
We encourage you to host a free event if financially possible. You are of course welcome to charge admission to cover the costs of organizing the screening, but we ask that you keep this minimal and not at a profit.
 
WHAT IS THE IDEAL OUTCOME OF HOSTING A SCREENING SITE?
We dream of building an international Summit community that extends far beyond the people in the room. Screening Sites ideally ignite lively debate on pressing social issues at a global and local scale.
 
The size of a screening is not the most important element – we have heard success stories from both intimate convenings and standing-room-only auditoriums. How you organize your event and set its goals is totally up to you (though we would love to know your plans). We do hope that lasting connections are made, new opportunities for collaboration and exchange are created, and that you join us again in future years!
 
WHAT ARE THE MOST MEMORABLE SCREENING SITES IN THE SUMMIT’S HISTORY?
There have been many incredible Screening Sites over the years, but one of our favorites was the 2013 screening in Melbourne organized by the Center for Cultural Partnerships. They found a creative solution to the time difference by organizing an all-night event in Melbourne’s Federation Square that featured live introductions and performances, panel discussions, lounging space with bean bag chairs, a DJ-fueled dance party, and wrap up conversations over breakfast! They also had a robust social media presence and excellent marketing.
 
Another great example is the 2016 Screening in Dhaka, Bangladesh organized by the University of Liberal Arts (ULAB). In addition to organizing their own live presentations and panels, the students and professors were able to engage the local community in the lead up to the Summit with an interactive graffiti mural that invited people to paint, draw and write their ideas about that year’s Summit theme “Occupy the Future.” You can watch the mini-documentary they made about the mural here.
 
WHAT SUPPORT WILL CREATIVE TIME OFFER SCREENING SITES?
While our extremely small and robust Summit team is busy preparing for the conference, we are happy to promote Screening Sites and lend support where possible by:
 
– Providing a marketing kit with all logos, approved text, and the official press release to help you promote your event.
 
– Providing a PDF version of our Summit program for you to distribute.
 
– Providing a comprehensive plan for social media engagement and connecting you with other Screening Sites.
 
– Providing a link to the resource portal exclusively for Screening Sites with all necessary information about the Summit and the terms of your participation.
 

 

 

QUESTIONS?

Please email summit@creativetime.org

 
Each year, we seek dedicated and energetic volunteers to help the Summit run smoothly.
 
As a volunteer, you will have the opportunity to meet new people, interact with the public, our team, and our presenters, and get behind-the-scenes access to a Creative Time event. Volunteers support a wide variety of tasks to make this multi-day event fun and meaningful to all.
 

VOLUNTEER BENEFITS

– Complimentary pass to the Summit including lunch and snacks
 
– Opportunity to meet speakers and session leaders
 
– Work closely with Creative Time staff and play a key role during the Summit
 
– Participate in Summit activities, including discussions and workshops
 

 


 

CALL FOR PROPOSALS – NOW CLOSED

SUMMIT X SESSIONS

Our breakout session program is a series of highly interactive events geared towards engaged and alternative learning. Led by artists, organizations, and other individuals, they can take any creative format and have previously included walking tours, hands-on workshops, panel discussions, roundtables, field-trips, training sessions, interactive performances, film screenings, and other community driven, strategy focused formats. Sessions are intended to offer spaces for exchange and share practical tactics that make creative praxis possible.
 
– Sessions will be held on Saturday, November 16, 2019 and will last one hour. Selected session leaders are required to present at the time and location assigned to them by Creative Time.
 
– Proposals should outline any materials, intended audience capacity, and set-up requirements. Creative Time will make every effort to supply the requested materials and set-up specifications.
 
– Only registered Summit attendees will be eligible to attend Summit X Sessions.
 

SUMMIT X DINNERS

Summit X Dinners foster communal spaces where attendees can refuel, relax, and get to know each other after a full day of presentations. Organized and hosted by local artists, practitioners, and organizations, Summit X Dinners range in cuisine, format, venue, and size, but all share a relationship to key Summit themes.
 
– Dinners will be held on Friday, November 15, 2019 and last 1-2 hours. Selected hosts are required to be present at the time and location assigned to them by Creative Time.
 
– Creative Time will assist with the planning and execution of the Dinners. If selected, you may be required to supply necessary licenses, a detailed budget, and a description of the event you are proposing.
 
IMPORTANT DATES
Proposal deadline: 11:59PM EST Monday, August 5, 2019
Applicants notified: Friday, August 30, 2019
Summit X Dinners: Friday, November 15, 2019 (evening)
Summit X Sessions: Saturday, November 16, 2019 (all day)
 
GUIDELINES
– Proposals will only be accepted using Submittable, which will go live at 12:00PM EST on Monday, July 1, 2019. Proposals will close at 11:59PM EST on Monday, August 5, 2019.
 
– This year, applications are being accepted for Summit X Sessions, and Summit X Dinners. You are able to submit applications for each category.
 
– Proposals are welcome from individuals or groups. For groups, please nominate one representative to be the main point of contact throughout the selection process and to submit the proposal.
 
– Applicants are recommended to review the history of the Summit and Creative Time, and this year’s Summit overview to help inform the content of their proposal.
 
– All applications should relate directly to the theme of truth or address the theme of socially engaged art more broadly.
 
SELECTION PROCESS
Proposals will be reviewed by the 2019 Summit Advisory Council and conference organizers.
 
Applicants will be notified on the success of their proposal by Friday, August 30, 2019. Please note that applicants may be contacted before this date to field questions from conference organizers about the nature of their proposal in order to aid the selection process.
 
Proposals in both categories will be selected for their strength in the following areas:
– Connection to this year’s Summit theme
– Understanding of the Summit, it’s legacy and audiences
– A creative and engaging session format
– Applicant’s ability to show previous work in the field
– Applicant’s ability to articulate outcomes and take-aways for participants
– Applicant’s commitment to the outlined dates and timeframes
 
FINANCIAL SUPPORT
If selected, you will receive a modest honorarium and support for materials and equipment for delivery. Please note the honorarium does not fluctuate based on number of session leaders or dinner hosts. If traveling from out of town, you will receive a travel stipend of up to $400 and a discount at our partner hotel Sister City.